eDiscovery in Records & Information Management: Course Discription

Discovery is a process used during civil lawsuits or criminal cases to gather, search, cull and produce large volumes of relevant information for legal review. Why is this important?

Just imagine being requested to find paper documents that may have been generated over 10 years time and having to go back into a warehouse to find them. Without an organized way to retain the paper information using a records retention plan and indexing the information in a way that it can be found, discovery can be a time consuming activity.

Fast forward to today's electronic documents and files. The scoping of context may not change. You may still need to find information that has been generated over the last 10 years. But now it's stored on data records, word processing documents, spreadsheets, e-mails, CDs, microfilm, voice mail messages, network shared repositories, desktops, back-ups (though backups are not the best places to find information to respond to a discovery) and paper (that never goes away).

The Discovery process has become much more complex and sprawling from a records access standpoint. This eDiscovery process requires a proactive approach to managing all kinds of documents and records. This workshop will provide the frameworks and tools you need to make sure your Records Management practices are prepared for any Discovery activity.

Training Course Brochure: eDiscovery in Corporate Records Management

eDiscovery in Records & Information Management: Objectives

1. Differentiate between executing an eDiscovery Process and randomly accessing information
2. Identify the different aspects required to put together a Discovery Management Process
3. Understand the different methods and best practices that are available to develop a sustainable eDiscovery program.
4. Understand the role that Records and Information Management practices and technologies play in supporting eDiscovery implementation efforts
5. Understand the roles that high-level executive responsibility and governance procedures play in supporting the discovery process.
6. Understand the importance of taxonomy development and search technologies with respect to discovery management implementation
7. Identify the most challenging change management issues that need to be recognized and managed when implementing Discovery Management Programs

eDiscovery in Records & Information Management: Course Format

This course will include a combination of presentations and interactive exercises and case studies so that you will thoroughly understand the eDiscovery process and how your Records and Information Practices must be prepared to support them.

Topics shall include:

• What is eDiscovery?
  • Definitions and Objectives of Discovery
  • Examples of eDiscovery Situations
• Why You Should Implement an eDiscovery Process
  • Business Drivers for Managing Discovery Costs
  • The Challenging Nature of eRecords and Documents
• Defining a Framework for the eDiscovery Process
  • The Sedona Principles
  • EDRM - The eDiscovery Reference Model
• The Role of Records Management in the eDiscovery Process
• Putting Together the Planning Team
• Designing and Building the Plan
• What Records Do You Have?
  • Developing an Electronically Stored Information (ESI) Map
• Developing Clear Records Management Policies Procedures
  • Establishing Information Governance
  • What Guidance Standards Offer
• GARP
• ISO 15489
• Developing a Defensible and Documented Legal Hold Process
  • 7 Steps for Developing Legal Holds
• The Need for Taxonomy and Classification
• Technology Support for the eDiscovery Activity
  • What You Should Be Looking For to Support the eDiscovery Process
• What Works and What to Avoid When Implementing Information Management Technologies to Support the Discovery Management Process
• Change Management Issues When Implementing eDiscovery Management

eDiscovery in Records & Information Management: Audience

• Consultants & Legal Advisors
• Information Lawyers
• Corporate Legal Secretaries
• Freedom of Information Officers
• Data Protection Officers
• Records Managers
• Court Clerks
• Legal Counsels
• Information Managers
• Paralegals
• Legal Assistants
• Court Librarians