Digital Archiving & Managing Digital Assets in RIM Systems: Course Description

This course focuses on the concepts, strategies and methodologies for preserving, managing and long-term archiving of electronic/digital records and information. Additionally, the course will provide an overview of the challenges involved with preserving digital/electronic information as archival records and examines the options for establishing strategies for their management and preservation over time.

Digital Archiving & Managing Digital Assets in RIM Systems: Objectives

Upon the competition of this course, participants will be able to:

1. Clearly define what digital preservation of records is and understand the importance of effectively managing digital assets over time.
2. Explain the various types of digital record preservation.
3. Develop and implement a digital record preservation strategy.
4. Implement an appropriate digital asset migration plan.
5. Develop and implement an effective digital record program, including implementation of policies and governance protocols.
6. Effectively plan, implement, audit and manage a long-term digital asset preservation program

Digital Archiving & Managing Digital Assets in RIM Systems: Course Format

This two-day course is presented as a workshop presentation with learning exercises and adequate time for interactive discussion and questions. There will be a thirty minute discussion period at the end of the session in which participants and the facilitator can exchange experiences and ideas.

Topics covered in this course shall include:

• Importance of Managing Information Effectively
  • The Information Asset
  • Benefits of Effective Management of Information
  • Challenges to Managing Information
• Definitions of Records, Documents and Information
  • Definition of a Record
  • Electronic Documents
  • Electronic and Digital Information
  • Information as Content and Context
• Defining Digital Assets, Archiving and Preservation
  • The Importance of Digital Preservation
  • Definitions of Electronic Records Management, Archiving and Preservation
• Characteristics of Electronic Records
  • Electronic Media
  • Identification and Validation of Electronic Records
  • Identification of Electronic Record Metadata
• Persistent Identifiers
  • Criteria for Creating and Assigning Persistent Identifiers
• Types of Digital Preservation
  • Passive Preservation
  • Active Preservation
• Strategies For Preservation of Digital Records
  • Strategy Development
  • Choosing a Preservation Strategy
• Strategies for Migration of Digital Records
  • Strategy Development
  • Choosing a Migration Strategy
• Digital Record Preservation Practices
  • Policy Development
  • The Risk Assessment
  • Defining and Establishing Governance of the Electronic Information
  • Managing Metadata Properly
  • Managing the Electronic Storage Media
  • Managing the Electronic Information Content
  • Information Continuity and Disaster Preparedness
  • Planning for Technology Change
• Digital Repositories
  • Trusted Digital Repository Overview
  • Selection Criteria
  • Managing the Repository
• Digital Record Retention and Disposition
  • Policy and Process
  • Disposition/Destruction Methods & Standards
• Long-Term Program Management
  • Program Monitoring and Auditing
  • Keeping the Program Successful
  • Program Oversight

Digital Archiving & Managing Digital Assets in RIM Systems: Audience

• Archivists
• Digital Imaging Technicians, Administrators & Staff
• Records Managers
• General Counsel & Corporate Attorneys
• Information Management Professionals
• Business Owners and Managers
• Information Lawyers, Legal Staff, Regulatory Staff
• IT/Technical Staff
• IT Service and User Support Providers
• User Training Staff
• Records & Digital Imaging Consultants
• Executive and Administrative Secretaries
• Information Management Project Managers & Implementation Teams